Semeion Solutions

Solution description | Semeion Fire Department

The safety of operations requires increasingly sophisticated quality assurance processes. To ensure the safety of personnel, this solution uses RFID transponders to monitor the system and processes. On return to the fire station, vehicles and equipment are automatically checked using RFID technology and Microsoft HoloLens AR glasses (full and real-time inventory). These measures are fully automated and serve to prepare the equipment for the next use or to determine a status at any time. The guarantee of traceability of the processes and the creation of the required reports and statistics is completely digitalized and automated.

Semeion Fire Department enables the automation of processes such as preparation and maintenance, functional control of the operational readiness of all vehicles, equipment, uniforms, and necessary aids for the fire department. In addition, the division of work to the employees on duty, the cleaning process, inventory process of equipment according to given guidelines, the forwarding of repair orders to the responsible authorities, the determination of expiration dates, the warehouse management and the re-ordering of material, etc. are also controlled. This solution was created especially for the fire department and gives you information at any time about who did or has to do, and what, when, where, and how.
The bidirectional connection to the interface to other solutions can be installed as required.

Functional diagram of the solution

TODO_18636

Examples of processes covered by Semeion Fire Department

work, respective of employee allocation

•  Stored attendance plans of all employees
•  Suggestion of suitable employees for the daily tasks by the system according to predefined guidelines
•  Allocation of the units to be maintained per employee / shift
•  Automatic and supportive creation of documents for operative cleaning and maintenance work per employee (e.g., individual work orders including special or generally binding work instructions for the day, shift, or unit to be serviced / cleaned)

Communication and management tools between the departments, respective of the executives

•  Access authorization (via the Cloud) for the executives allows any-time insight into the status of work, respective of the vehicles, the warehouse, the material consumption, the purchasing process, as well as the costs and the settlement thereof.

Control and quality management

•  Online control and quality management checklists pre-configured according to the respective unit (e.g., type, vehicle, area, location, number, minimum standard, article, quantities, etc.)
•  Predefined defects and technical defects per area of the unit with defined responsible persons for correction (e.g., cleaning, garage, bodywork, warehouse, etc.) with automatic order triggering (ticketing), including the possibility of photographing a malfunction or defect.
•  Coordination and identification of potential for improvement in the cleaning or maintenance of vehicles, equipment, and materials, in particular for training purposes, and as a basis for the preparation of maintenance and investment plans
•  Automatic and supportive generation of reports, e.g., quality check lists, quality statistics, defect reports including photos, etc. per fire engine, vehicle, area, person, shift, as well as per time span (daily, monthly, yearly, accumulating, etc.) or after completed deployment
•  Possibility to use QR-Code / Barcodes / Datamatrix
•  Possibility of using RFID technologies with the mobile application
•  Automatic inventory of consumables with expiration date, equipment, tools, cleaning products, uniforms, etc. in stock, on the vehicle, or in circulation.
•  The mobile application enables working time management as well as safety-relevant documentation according to the following areas

Preview

Semeion modules used

Version 1

#	Module name	Module description
1	Semeion powerOffice	SemeionModulepowerOfficeDescription

Advantages and benefits

•  Complete digitization of the fire department´s inventory and maintenance management, even if reports can be printed on request.
•  Basically, all employees can work with smartphones and tablets.
•  Process-oriented working platform with interfaces to existing systems in the fire department environment and cooperation with various maintenance areas
•  Ideal as a management and control instrument for executives and personnel management
•  Drastic simplification of communication channels, in particular before or after missions between departments and fire stations according to competence and employees / volunteers
•  Significant time and cost savings through process automation and process safety
•  Solution for the quality management process
•  Control and documentation regarding compliance with the required legal requirements, before and after operations
•  Ensuring traceability of processes (who, what, when, where, how, etc.) and internal consumption billing
•  Transparent data, statistics, and reports for all addressees
•  Possibility of using RFID-NFC Transponders / QR-Code / Barcodes / Datamatrix for fire department relevant activities and determination of material consumption or loss.
•  Continuous support for employee training through rapid detection of recurring errors, to improve safety, efficiency, and transparency in order processing, and thus, the satisfaction of all stakeholders.
•  Developed in cooperation with fire departments, authorities, and building insurances
•  This ERP solution can be extended at any time on request.

Why invest in this solution?

Safe procedures are of high importance for the fire department and rescue services, and they present those responsible with major challenges in various areas. Therefore it is of central importance to have a solution that promotes security, cooperation, communication, and quality in the execution of orders with all departments and employees involved. At the same time, employee and stakeholder satisfaction is increased, and full transparency in the traceability of processes is guaranteed at all times.